The Office of Technology & Information Services (OTIS) oversees all technology procurement for Cushing Public Schools.
This process ensures that every purchase—whether funded by the district, a school site, or a program—meets district standards for compatibility, cybersecurity, and supportability.

Working through OTIS helps staff avoid issues such as software incompatibility, network conflicts, and warranty gaps, while also providing access to district and state contract pricing.

Our team reviews every request to confirm compliance with licensing, data privacy, and cybersecurity regulations before an order is placed.

All technology-related purchases, installations, and software requests should be submitted through IncidentIQ for review and coordination.

OTIS is committed to making the purchasing process simple and efficient.

We’re always available to help staff obtain quotes, prepare order paperwork, coordinate vendor communication, and ensure purchases are completed correctly the first time.

Working with the Office of Technology & Information Services (OTIS) prior to making purchases ensures all technology integrates securely and effectively into the district’s systems. Consulting OTIS provides an opportunity to:

• Discuss your specific technology needs and identify district-supported tools that best meet those needs.

• Avoid compatibility issues and infrastructure constraints.

• Anticipate additional costs such as licensing, enrollment, or device management.

• Ensure access to district and state contract pricing, warranties, and bulk or volume discounts.

• Maintain accurate inventory for asset management, loss prevention, and lifecycle replacement.

• Simplify warranty replacement and support for lost or damaged items.

The following technology is provided by the district and managed by the Office of Technology & Information Services (OTIS):

Classrooms and Teachers

• Teacher Chromebook

• Interactive panel with onboard computer

• Document camera (iPEVO) — Elementary Center

• Shared, centrally located copiers for printing and copying

Administrators

• Desktop computer

• Laptop computer

• Security camera viewing monitor

• Laser printer

• Desktop scanner

• Desktop IP phone

• Shared, centrally located copiers for printing and copying

Counselors

• Desktop computer

• Laptop computer

• Laser printer

• Desktop IP phone

• Shared, centrally located copiers for printing and copying

Administrative Assistants

• Desktop computer

• Laser printer

• Desktop IP phone

• Shared, centrally located copiers for printing and copying

Student Devices

Grades 1–4

• 11.6” Chromebook

• Classroom Chromebook cart

Grades 5–12

• 11.6” Chromebook

• Shared laser printer in common areas

District General Computer Labs

• Desktop computer with ChromeOS Flex

District Computer Science Labs

• Windows desktop computer

• Shared classroom laser printer

CareerTech Computer Labs (CareerTech Funds)

• Windows desktop computers

• Laser printer

• Additional specialized technology funded through CareerTech

All Campuses

• Network connectivity as designed, including wired infrastructure and district-managed network equipment

• Wi-Fi connectivity across all campus buildings and outdoor instructional areas

All network infrastructure, cabling, access points, and related connectivity equipment are part of the district-managed system and must be coordinated and authorized by OTIS prior to any installation, modification, or purchase of any equipment that may cause interferrance.
This ensures network stability, security, and compliance with district and state cybersecurity requirements.

Device Management and Permissions

All district technology devices are centrally managed by the Office of Technology & Information Services (OTIS).
End users who are not part of OTIS are not granted administrative or elevated system permissions on any district-owned device.

All software, application, or hardware installations must be submitted through IncidentIQ for review and completion by OTIS staff.
This policy ensures secure configurations, maintains software licensing compliance, and protects district systems and data from unauthorized changes or vulnerabilities.

While Cushing Public Schools funds and provides all core technology systems, some program-specific or site-based technology purchases are paid for using school, program, or activity funds.

All technology purchases—regardless of funding source—should be requested through the Office of Technology & Information Services (OTIS) for review, coordination, and ordering.
This ensures that all hardware and software are compatible, secure, and properly inventoried before deployment.

Software and Digital Resources

Schools and departments may request software or online applications funded through site, program, or activity accounts.
All software purchases must be submitted to OTIS for review to verify licensing, privacy compliance, and compatibility with district systems.

Program and Activity Accounts

Program and activity funds—including CareerTech, Library, Yearbook, Agriculture Education, Athletics, and other student or department organizations—may be used for specific technology-related purchases.
These requests should still be routed through OTIS for ordering and processing.

Examples include:

• Classroom or program supplies purchased from Amazon, Walmart, or other vendors

• Equipment and accessories used in student programs or extracurricular activities

• Apple products, which must be purchased directly from Apple through OTIS

OTIS coordinates these purchases to ensure compliance with district procurement requirements, warranties, and technology standards.
The Technology Department handles all Amazon purchases for the district, excluding Maintenance Department orders.

Comprehensive Purchasing Support

OTIS staff are always available to assist with obtaining quotes, preparing order paperwork, and coordinating purchases on behalf of schools and programs to make the process simple and efficient.
In addition to technology items, OTIS also assists with ordering a variety of non-technology items to streamline district purchasing and support staff across all departments.

To maintain consistent technology standards, ensure network security, and protect district systems and data, all technology-related purchases must be coordinated and authorized through the Office of Technology & Information Services (OTIS) before an order is placed.

Schools, departments, and programs may not independently purchase or install any hardware, software, or technology-related services without prior OTIS review and approval.
This includes purchases made with district, site, program, or activity funds.

The following items are restricted and may not be purchased directly by any school, department, or program:

• Network infrastructure or components (switches, routers, wireless access points, cabling, etc.)

• Firewalls, filtering devices, or network management hardware

• Printers (including inkjet or personal laser printers) without explicit OTIS authorization & coordination

• Servers or data storage devices

• Security or surveillance systems (cameras, door controllers, alarm panels, etc.)

• Smart home or consumer “Internet of Things” devices (Alexa, Google Home, Ring, Nest, etc.)

• Wireless hotspots or cellular access devices

• Software or online applications not reviewed and approved by OTIS

• Any device or product requiring administrative access or impacting district systems

All purchases of technology-related equipment or services should be submitted through IncidentIQ for OTIS coordination and approval.
This ensures compatibility, cybersecurity compliance, and proper asset management for all district technology resources.

If you’re unsure whether an item falls under these restrictions, please contact OTIS before submitting your order or purchase request.
Our team is always happy to review and help you find an appropriate solution.

The Office of Technology & Information Services (OTIS) is here to help with all technology-related needs, any purchases, and questions.
Whether you’re planning a new classroom project, need guidance on a purchase, or want help with quotes and paperwork, our team is always available to assist.

For help or information, please contact:

Office of Technology & Information Services (OTIS)
📧 Email
📞 (918) 223-9616

You can also submit any requests through IncidentIQ using the Technology Purchasing or Support request options.

Our goal is to make every technology process simple, efficient, and supportive—so you can focus on what matters most: empowering student learning.